Make your Kayaking Vacation Reservations Today!
"Absolutely the best kayak trip! Both guides showed enthusiasm and knowledge far beyond what could be expected - exceptional people. Food was delicious and substantial." Vince Nibler, Berkeley, CA
Kayak tours and local accommodations fill fast so reserve now to avoid disappointment! Our kayak trips can fill up many weeks in advance, however it is often possible to join a kayak tour with just a couple of days notice. Call us at (360) 378-5767 or email us from our Contact page to check on space. We will hold your space while your reservation form is in transit.
Gift certificates are the perfect gift for the adventurer in your life! If you know a kayaker, outdoor enthusiast, or whale watcher, you can give them a gift certificate for any of our kayak vacations or a specific dollar amount. You can reserve their tour dates, or allow them to call us and make their own choice of trip dates later.
Terms, Conditions, and Responsibilities:
Reservation Form: We recommend you click this link to download a 'printer-friendly' pdf version of the reservation form as you will find it easiest to work with. The alternative is to simply print the form shown below. Thoroughly complete the reservation form, and either mail, fax, or scan/email it with your signature and payment to Sea Quest Expeditions, PO Box 2424, Friday Harbor, WA 98250 USA. Be sure to include at least one signature, and if a credit card is being used the card holder must provide a signature. A fully completed reservation form and payment is required to confirm any reservation. Before sending your payment and reservation form, it is wise to call or email us to determine space availability.
Deposit: The deposit amount (per person) is $500 or 50% of the trip fee, whichever is less, and this varies according to the published trip fee found on our Dates & Prices page. We must receive a payment to confirm your space. The full balance of your payment is due 60 days before the first day of your kayak trip. If your kayak tour begins less than 60 days from now, please include full payment with your reservation form.
Method of Payment: We encourage you to pay with personal check, money order or cashier's check payable to Sea Quest Expeditions. Checks drawn on foreign bank accounts must be designated in US funds and a $5 fee added for processing. Visa and MasterCard are the only credit cards accepted. If using a credit card, the card holder must sign the reservation form. Be sure to send a completed reservation form with your payment.
What Happens Next: Upon receiving your completed reservation form, we will send you a confirmation by email. Included will be links that will allow you to download comprehensive pre-trip information and packing instructions to guide you through your preparations. A suggested reading list is also provided along with both medical and liability release forms. For those without an email address or web access, we can use regular mail to provide you with these materials. You must complete a liability release form before being allowed to participate in any kayak trip, and a medical questionnaire to participate in any camping trip. It is often convenient to return these at the same time with your final payment.
Age Limitations: San Juan Island day-trips allow children as young as five years to participate. Camping trips in the San Juans require children to be at least eight years of age, except in the case of custom kayak trips. To paddle in a tandem (two-person) kayak a child must be physically fit and weigh at least 100 pounds. Smaller children will need to paddle in triple-cockpit boats with two other full-size paddlers, including at least one parent or much older sibling. We have a limited number of triple-cockpit kayaks so be sure to request about availability and reserve in advance.
Regretfully, we do not have triple-cockpit kayaks in our other expedition locations. Children participating in kayak tours in Baja Mexico, Alaska, etc., must weigh at least 100 pounds and be at least twelve years of age, except in the case of custom kayak tours when we can accommodate some even younger kayakers. The whale watching tours in Baja that don't use sea kayaks are suitable for children as young as 8 years.
Parties that desire to include young children are encouraged to schedule custom kayak trips or to participate in expeditions designed especially with families in mind. Call us and we can help match your group with another of similar interests and ages!
Release of Liability: Each participant is required to complete, sign and return to us a “Participant Agreement and Acknowledgements; Waiver, Release and Indemnity Form” (Liability Release) before being allowed to participate in any kayak trip. This document releases Sea Quest Expeditions from liability in the case of accident or injury for any reason. We have two versions of this document, one intended for adults only, and another for minors under the age of majority, so be sure you download the correct version(s)! Minors must sign the Liability Release and have both of their parents or legal guardians sign the document as well. You will also need to complete, sign and return a medical questionnaire before being allowed to participate in any camping trip.
In regards to your travel arrangements, we are pleased to provide detailed information to help you get to kayak trip departure points. Although we may assist you with certain arrangements, all travel to and from kayak trip departure points is the sole responsibility of the participant. Sea Quest Expeditions is not responsible for expenses arising from the delay, extension, or cancellation of a kayak tour due to weather, airline performance, or other causes beyond our control. We recommend trip cancellation insurance to cover these risks.
To get from the designated kayak trip departure point to the actual boat launching location, it may be necessary for us to employ transportation services such as taxi, float plane, or boat charter. Sea Quest Expeditions acts only as agents in regard to that particular part of a kayak tour, and can assume no liability for any actions or defaults of any individual or organization with whom such arrangements have been made.
Fortunately for everyone, cancellations of a scheduled kayak trip are an extremely rare occurrence. Nevertheless, we must reserve the right to cancel any kayak trip prior to departure for any reason whatsoever, including insufficient sign-up or logistical problems. The refund of all payments received shall release Sea Quest Expeditions from any further liability, including expenses incurred by participants in preparation and travel for the kayak tour.
Medical Insurance: We advise you to examine your present insurance policy to make certain you possess adequate medical and personal injury coverage for travel in remote areas. All kayak trips are led by guides with first-aid qualifications and communication equipment. However, Sea Quest Expeditions assumes no responsibility regarding provision of medical care or evacuation.
Refund Policy: This refund policy must be adhered to as a sizable portion of kayak trip expenses are committed well in advance of scheduled departures. All cancellations must be received in writing, and the refund rates are based on the date of receipt. We recommend that you also alert us by phone or email if you are canceling or wish to alter your reservation.
San Juan Island trips only - More than sixty days prior to departure: full refund minus a $95 administration fee. Thirty to sixty days prior to departure: full refund less deposit (or full refund less $95 administration fee if you provide us with a replacement). Zero to thirty days prior to departure: full amount retained.
All other destinations/trips - An administration fee of $500 is applied to all cancellations. Thirty to sixty days prior to departure: refund equal to 50% of the trip fee after the $500 administration fee is deducted. Zero to thirty days prior to departure: full amount retained.
Do You Have Travel Insurance? We strongly recommend that you purchase travel insurance to protect both your trip investment and yourself while traveling. Travel protection is the best way to safeguard against the unexpected and enjoy worry-free travel. This insurance will protect you from the following: trip cancellation, trip interruption, trip delay/missed connection, accident/sickness, medical evacuation, baggage delay, and much more. Children traveling with an insured parent are covered free. Click this link to our travel insurance information page to learn about the benefits and cost. The next link will allow you to go online to purchase a travel insurance plan from our recommended insurer.
Reservation Form
You can print this form you see here by using your internet browser's print command. However, we suggest that you download a more compact and 'printer-friendly' pdf version here. Print either version, please fill it out completely, and either mail, fax, or scan/email it to us. Reservation forms submitted by fax or email must include payment with credit card. Mailed forms must include either a personal check, money order, or credit card information. Visa & MasterCard are the only credit cards currently accepted.
Kayak Trip Location/Length_______________________________________________
Dates (1st choice) ______________________________________________________
Alternate Dates (if full) ___________________________________________________
Applicant Name(s) - Please attach list if more space is needed.
1._________________________________Ht_________Wgt________Age ________
2._________________________________Ht_________Wgt________Age ________
3._________________________________Ht_________Wgt________Age ________
4._________________________________Ht_________Wgt________Age ________
Email Address(es) for receipt of confirmation materials:
___________________________________________________________________
Mailing Address ______________________________________________________
City ___________________________________ St ________ Zip ______________
Phone (day) ________________________ Phone (eve) _______________________
Payment Amount $__________ Payment Method (check or credit card?) __________
Card Holder’s Name (as shown) _________________________________________
Card#______________________________ *Security Code_______ Exp_________
Visa or MasterCard only please!
(*Security Code is the last three numbers in your signature box on back of credit card)
I have carefully read, understand, and do agree to all the conditions as stated under the "Terms, Conditions and Responsibilities" of this website, including those conditions regarding responsibility borne by trip participants and conditions regarding cancellations and refunds.
Signature(s) - if a credit card is used cardholder must also sign:
1.________________________________________________ Date ______________
2.________________________________________________ Date ______________
How did you learn about Sea Quest Kayak Expeditions? If you used a search engine, which one did you choose and what were the search words? Please be as specific as possible. Thanks!
___________________________________________________________________
Why did you choose us?
___________________________________________________________________
Will you need a triple kayak as discussed in the age limitations section? If yes, please explain:
___________________________________________________________________
Anything special (birthday, anniversary, etc.) happening during this trip?
___________________________________________________________________
Have you traveled with us before? _______________________
If yes, list trip(s)_______________________________________________________
Occupation(s) ________________________________________________________
Be sure to sign the form and include proper payment to secure your space.
Send us a hardcopy via mail or fax. Scanned forms can be emailed to the address shown on the form.
Mail:
Reservation Dept
Sea Quest Expeditions
PO Box 2424
Friday Harbor, WA 98250 USA
Fax: 360-378-8767
Email a Scanned Image to: the address shown on the Reservation Form
To check on space availability call us at 360-378-5767 or email us from our Contact page. Note: The tours in the San Juan Islands and Alaska all have space at this time and you can safely send in your reservation without checking on space at this time.
Make Your Kayak Tour Reservation or Give a Gift Certificate
