Terms,
Conditions, and Responsibilities:
Reservation Form: We recommend that you
click on this link to
download a 'printer-friendly' version of the reservation form as you
will find it easier to work with compared to the alternative of simply
printing the form shown below. Thoroughly complete the reservation form, and
either mail, fax, or scan/email it with your signature and payment to Sea Quest Expeditions, PO Box 2424, Friday Harbor, WA
98250 USA. Be sure that it includes at least one signature, and if a
credit card is being used the card holder must provide a signature. A
fully completed reservation form and payment is required to confirm any
reservation. Before sending your payment and reservation form, it is
always wise to call or email us to determine space availability.
Deposit: The deposit amount
(per person) is $500 or 50% of
the trip fee, whichever is less, and this varies according to the
published trip fee found on our "Dates
& Prices" page. We must receive a payment to confirm your space. The
full balance of your payment is due 60 days before the first day of your
kayak trip. If your kayak tour begins less than 60 days from now, please include full
payment with your reservation form.
Method of Payment: We encourage you to pay with personal
check, money order or cashier's check payable to Sea Quest Expeditions. Checks drawn on foreign bank accounts must be
designated in US funds and a $5 fee added for processing. Visa and MasterCard are the only credit cards accepted. If using a credit card, the card holder
must sign the reservation form. Be sure to send a completed reservation form with your payment.
What Happens Next: Upon receiving your
completed reservation form, we will send you a confirmation by email. Included will be
links that will allow you to download comprehensive
pre-trip information and packing instructions to guide you through your preparations. A
suggested reading list is also provided along with both medical and liability release
forms. For those without an email address or web access, we can use
regular mail to provide you with these materials. You must complete a
liability release form before being allowed to participate in any kayak trip,
and a medical questionnaire to participate in any camping trip. It is
often convenient to return these at the same time with your final
payment.
Age Limitations: San Juan Island day-trips allow children
as young as five years to participate. Camping trips in the San Juans require children to
be at least eight years of age, except in the case of custom kayak trips. To paddle in a tandem
(two-person) kayak a child must be physically fit and weigh at least 100 pounds. Smaller
children will need to paddle in triple-cockpit boats with two other full-size paddlers,
including at least one parent or much older sibling. We have a limited number of
triple-cockpit kayaks so be sure to request about availability and reserve in advance.
Regretfully, we do not have triple-cockpit kayaks in our other expedition
locations. Children participating in kayak tours in Baja Mexico, Alaska, etc., must weigh at least
100 pounds and be at least twelve to sixteen years of age, except in the case of custom
kayak tours.
Parties that desire to include young children are encouraged to schedule
custom kayak trips or to participate in expeditions designed especially with families in mind.
Call us and we can help match your group with another of similar interests and ages!
Release of Liability: Each participant
is required to complete, sign and return to us a “Participant Agreement
and Acknowledgements; Waiver, Release and Indemnity Form” (Liability
Release) before being allowed to participate in any kayak trip. This document releases Sea Quest Expeditions from liability in the case of accident or injury for any
reason. We have two versions of this document, one intended for adults
only, and another for minors under the age of majority, so be sure you
download the correct version(s)! Minors must sign the Liability Release and have both
of their parents or legal guardians sign the document as well. You will
also need to complete, sign and return a medical questionnaire before
being allowed to participate in any camping trip.
In regards to your travel arrangements, we are pleased to
provide detailed information to help you get to kayak trip departure points. Although we may
assist you with certain arrangements, all travel to and from kayak trip departure points is the
sole responsibility of the participant. is not responsible for expenses arising from the
delay, extension, or cancellation of a kayak tour due to weather, airline performance, or other
causes beyond our control.
To get from the designated kayak trip departure point to the actual boat
launching location, it may be necessary for us to employ transportation services such as
taxi, float plane, or boat charter. Sea Quest Expeditions
acts only as agents in regard to that particular part of a kayak tour, and can assume no
liability for any actions or defaults of any individual or organization with whom such
arrangements have been made.
Fortunately for
everyone, cancellations of a scheduled kayak trip are an extremely rare occurrence.
Nevertheless, we must reserve the right to cancel any kayak trip prior to departure for any
reason whatsoever, including insufficient sign-up or logistical problems. The refund of
all payments received shall release Sea Quest Expeditions from any further liability, including expenses incurred by
participants in preparation and travel for the kayak tour.
Medical Insurance: We advise you to examine your present
insurance policy to make certain you possess adequate medical and personal injury coverage
for travel in remote areas. All kayak trips are led by guides with first-aid
qualifications and communication equipment. However, Sea Quest Expeditions assumes no responsibility
regarding provision of medical care or evacuation.
Refund Policy: This
refund policy must be adhered to as a sizable portion of kayak trip expenses
are committed well in advance of scheduled departures. All cancellations
must be received in writing, and the refund rates are based on
the date of receipt. We recommend that you also alert us by phone or
email if you are canceling or wish to alter your reservation.
San Juan Island trips only - More than
sixty days prior to departure: full refund minus a $75 administration
fee. Thirty to sixty days prior to departure: full refund less deposit
(or full refund less $75 administration fee if you provide us with a
replacement). Zero to thirty days prior to departure: full amount
retained.
All other destinations/trips - An
administration fee of $500 is applied to all cancellations. Thirty to
sixty days prior to departure: refund equal to 50% of the trip fee after
the $500 administration fee is deducted. Zero to thirty days prior to departure: full amount
retained.
Do You Have Travel Insurance?
We strongly recommend that you purchase travel insurance
to protect both your trip investment and yourself while traveling.
Travel protection is the best way to safeguard against the unexpected
and enjoy worry-free travel. This insurance will protect you from the
following: trip cancellation, trip interruption, trip delay/missed
connection, accident/sickness, medical evacuation, baggage delay, and
much more. Children traveling with an insured parent are covered free.
Click this link to our
travel insurance information page to learn about the benefits and
cost. The next link will allow you to go online to
purchase a plan from our recommended insurer. |
Kayak
trips and local accommodations fill
fast so reserve now to avoid disappointment!
Our kayak tours can fill up many weeks in advance, however it is frequently possible to
join a kayak trip with just a couple of days notice. Call us at (360) 378-5767 or